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Various Types of Vouchers In Accounting


Various Types of Vouchers In Accounting, Be it vouching or passing an entry or maintaining regular books of accounts, the knowledge of vouchers & its types is very important. Find complete details for Various types of vouchers in accounting like – What is a Voucher?, What are the various types of Vouchers?, Details for Receipt Voucher, Details Payment Voucher, Details for Non-Cash or Transfer Voucher or Journal Voucher, Supporting Voucher. You must know what a voucher is & what are the various types of vouchers. So, let us have a look on the same.

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What is a Voucher?

The definition of a voucher says that it is a written instrument that serves to confirm or witness (vouch) for some facts such as a transaction.

Commonly, a voucher is a document that shows goods that have been bought or services that have been rendered, or it authorizes payments, and indicates the ledger account (s) in which these transactions have to be recorded. For example, if you are paying an electricity bill in cash, the two ledgers involved will be power expenses & cash. A payment voucher crediting the cash account & debiting the P&L Account will be passed in this case.

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What are the various types of Vouchers?

Normally the following types of vouchers are used:

  • (i) Receipt Voucher
  • (ii) Payment Voucher
  • (iii) Non-Cash or Transfer Voucher or Journal Voucher
  • (iv) Supporting Voucher

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Let us have a detailed look on each of these:

( i ) Receipt Voucher:

A Receipt voucher is used to record cash or bank receipt. Receipt vouchers are of two types which are as follows:

(a) Cash receipt voucher – it denotes receipt of cash in hand.

(b) Bank receipt voucher – it indicates receipt of a cheque or demand draft i.e. money is not received in the form of cash in hand, instead, the money will be credited to the bank account of the assessee.

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(ii) Payment Voucher:

A payment voucher is just the opposite of a cash voucher. In the above, cash/ bank was debited, while in this case, cash or bank will be credited. In the above case, there was an inflow of funds, while in this case, there is an outflow of funds. A Payment voucher is used to record a payment of cash or cheque. Payment vouchers are also of two types which are:

(a) Cash Payment voucher – it denotes payment of cash

(b) Bank Payment voucher – it indicates payment by cheque or demand draft i.e. money is not paid in the form of cash in hand, instead, the money will be debited from the bank account of the assessee

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(iii) Non Cash Or Transfer Voucher or Journal Voucher:

These vouchers are used for non-cash transactions, they are basically used as a documentary evidence. e.g., Goods sold on credit. In such cases, the cash or the bank account of the assessee is unaffected. In the case of Goods sold on credit, the Voucher would debit the Debtor to whom the goods are sold on credit, while sales on credit account would be credited further.

( iv ) Supporting Vouchers:

These vouchers are the documentary evidence of transactions that have happened. For example, you can attach the bill of an expense along with the original voucher just to further support the primary voucher. Petrol Bills attached with the conveyance vouchers are a good example of Supporting Vouchers.

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About CA Ridhi Dhoot

The writer is a Chartered Accountant & a Licentiate Company Secretary. You can reach out to her at [email protected]

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