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Incorporation of Pvt. Ltd. Company as per Companies Act 2013


Incorporation of Pvt. Ltd. Company as per Companies Act 2013. Find Complete procedure for Incorporation of Pvt. Ltd Company In India and Per New Companies Act 2013. Following is the small note on documents and details required and forms needs to be filed for Incorporation of Private Limited Company as per Companies Act, 2013 and its rules. There are many queries related to incorporation of Private Limited Company like How to Register a private limited company in India,How to check Check Company or LLP Name online,  Cost of company registration in India, Procedure for Registration of Pvt. Ltd Company, Cost of Incorporation of Pvt. Ltd. Company as per Companies Act 2013 in India, Private Limited Company Formation etc. here we are providing complete solution of these queries, now you can scroll down below and check details regarding Incorporation of Pvt. Ltd. Company as per Companies Act 2013.

(It is to be ensured that each person who is proposed to become Director in proposed company shall have DIN)

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Incorporation of Pvt. Ltd. Company as per Companies Act 2013

Incorporation of Pvt. Ltd. Company as per Companies Act 2013

Obtain director identification number (DIN)

Obtain director identification number (DIN) online from the Ministry of Corporate Affairs portal (National)
The applicant is required to fill out and submit Form DIN-1 to obtain the provisional DIN. This form is available online on the Ministry of Corporate Affairs 21st Century (MCA 21) portal ( The provisional DIN is immediately issued. The applicant is also required to pay an application fee of INR 100, which can be done online. The printed application form must then be signed and sent for approval to the Ministry of Corporate Affairs by courier, along with proof of payment (Service Request Number [SRN] of the fee paid online), proof of identity, and proof of residence within 60 days of the date of generation of the provisional DIN. On receipt of the DIN application form and attached supporting documents, the concerned authority verifies all the documents and, upon approval, issues a permanent DIN. The status of the DIN approval process can be checked online on the MCA portal. The provisional DIN itself is approved as the permanent DIN.

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Obtain Digital Signature Certificate

Obtain digital signature certificate online from private agency authorized by the Ministry of Corporate Affairs (National)

To use the new electronic filing system under MCA 21, the applicant must obtain a Class-II Digital Signature Certificate (DSC). The DSC can be obtained from six private agencies authorized by the Ministry of Corporate Affairs (MCA 21). Each certifying agency has its own fee structure, ranging from INR 400 to INR 2,600, depending upon various factors such as validity period, delivery time, and cost structure. Company directors submit the prescribed application form along with proof of identity and address. After the DSC is obtained, it must be registered on the MCA portal before it can be affixed on any e-form. Once the Director has obtained the provisional DIN online, DSC may be obtained while the provisional DIN is being registered.

1. Reservation of Name

Application for reservation of name shall be filed in Form No INC.1. In this application, optional
names can be quoted. While finalizing these names, the following issues needs to be considered.
Name should contain three parts like;

a. First Part – Prefix (a unique name or brand name e.g. Reliance, Tata, Mahindra etc)
b. Second Part – Activity (business activity e.g. Industries, Motors, Chemicals etc)
c. Third Part – Status (Private Limited)

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2. Application of Incorporation

Once the name is approved by ROC, an application for incorporation shall be filed with RoC in Form No INC-7

Following documents or details shall be submitted or provided alongwith Form No INC-7

  • a. Memorandum and Article of Association (please refer Note 1 for details)
  • b. Declaration from Practicing Professional (CS or CA or CMA) in Form INC-8 stating that all the requirement of the act and rules has been complied with
  • c. An affidavit from each subscriber and from each First director, if any, in Form No INC 9
  • d. Address for correspondence till its registered office is established
  • e. Particulars of subscribers alongwith their proof of identity (please refer Note 2 for details)
  • f. Particulars of First Director, if any, alongwith their proof of identity (please refer Note 2 for details)
  • g. Particulars of interest of First Directors in other firms or body corporate alongwith their Consent to as Director shall be in Form No DIR 12
  • h. Specimen signature and photo duly verified by banker or notary in Form No INC-10 
Note 1:Memorandum and Article of Association

MoA and AoA shall be signed by each subscriber who shall add his name, address, description and
occupation in presence of atleast one witness who shall attest the signature and shall likewise sign and add his name, address, description and occupation. (Formats of MOA and AOA has been given in Schedule I of the Act) 

Note 2:

Following particulars to be given for subscriber and first directors


– Name and recent photo affixed and scan with AOA and MOA
– Father’s/Mother’s Name – Nationality – Date of Birth – Place of Birth – Education Qualification – Occupation     PAN Number – Permanent residential address – email id – phone number

Proof of Identity

Indian National: PAN Card (mandatory) and any one of (Voters’ Id, Passport, Driving License, Aadhar
Foreign National: Passport

Proof of residence

Bank Statement/Electricity Telephone/Mobile Bill (shall not be more than Two months old)

3. Certificate of Incorporation

The RoC on the basis of Documents and information filled by applicant issue a Certificate of Incorporation and it shall allot Corporate Identity Number (CIN)

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4. Commencement of Business

Company having share capital shall not commence any business or exercise any borrowing powers unless

Declaration shall be filed in Form No INC 21 by a Director and the content of the form shall be verified by Practising Professional (CS/CA/CWA) stating that every subscriber has paid the value of shares agreed to be taken and paid up capital is not less than statutory limit; and

Following documents needs to be attached with the Form No INC 22

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Registered document of the title in name of Company; or

  • Notarised copy of Lease/rent agreement along with rent paid receipt (Rent receipt shall not be older than 1 month); or
  • Authorisation from Owner to Company along with proof of ownership for use of premises as Registered Office (NOC can be submitted for this); and
  • Proof of evidence of any utility service like gas, electricity, telephone etc. in the name of owner (not older than 2 months)
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About Raju Choudhary

Article by Raju Choudhary Raju has written 537 articles. If you like This post, you can follow CAknowledge on Twitter. Subscribe to CAknowledge feed via RSS or EMAIL to receive instant updates.


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